Fleet ROI calculator

Put a dollar value on avoidable fleet friction.

Use your own operating numbers to estimate downtime, administrative, preventable-repair, and replacement-timing impact. Every assumption stays visible; no generic savings percentage is supplied.

Review the ROI framework →Start building your fleet record

Your operating assumptions

Calculate a transparent annual estimate.

Every field starts at zero. Enter only figures you can support; the calculator runs locally in your browser and does not send or store these values.

Inputs

Vehicles in fleet

Count of active vehicles.

Downtime hours per vehicle / year

Unexpected out-of-service hours.

Downtime cost per hour

Labor, rentals, lost work, towing, and disruption.

Potential downtime reduction

Your evidence-based estimate, from 0% to 100%.

Administrative hours per week

Time spent finding and rebuilding fleet records.

Loaded administrative cost per hour

Hourly pay plus applicable overhead.

Potential administrative-time reduction

Your evidence-based estimate, from 0% to 100%.

Annual repair spend per vehicle

Use actual repair history when available.

Potential preventable-repair reduction

Only the portion maintenance evidence may reasonably avoid.

Avoidable replacement-timing cost / year

Estimated annual cost of replacing too early or too late.

Estimated annual software cost

Use the expected annual subscription and implementation cost.

Formula

Downtime: vehicles × hours per vehicle × hourly cost × reduction percentage.

Administration: weekly hours × 52 × hourly cost × reduction percentage.

Repairs: vehicles × annual repair spend per vehicle × reduction percentage.

Gross benefit: downtime + administration + repairs + replacement-timing benefit.

Net benefit: gross benefit − annual software cost. ROI is net benefit ÷ software cost; payback is software cost ÷ gross benefit × 12 months.