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Keep costs with the right record
Assign an expense to a vehicle or the general fleet, categorize it, and optionally connect related service or an open issue.
FleetTrestle feature
Fleet Expense and Cost Tracking Software
Keep operating costs connected to the fleet records that explain them. Administrators and managers can record and edit company expenses, create custom categories, attach one supported receipt, and link service or issue context.
Every FleetTrestle workflow contributes to the same vehicle operating history, helping a small fleet manage today's work and make better decisions later without enterprise-fleet complexity.
Why it matters
Turn a fleet task into useful vehicle history.
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Retain receipt context
Attach one PDF, JPG, PNG, or WebP receipt up to 10 MB while the protected workspace keeps its storage path organization scoped.
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Use bounded cost intelligence
Review month-to-date, year-to-date, vehicle and category totals. Cost per mile appears only when a vehicle has expenses and a usable recorded mileage span.
Verifiable product path
Separate sample activity from customer expense records.
The public sample contains fixed fictional expense records and cannot read or change customer data. The live expense workspace requires sign-in; server-side organization and role checks remain authoritative before any record or category is created.
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Protected workspace
Sign-in required
The workspace return path is /expenses; public navigation does not authenticate or authorize a visitor.
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Expense writes
Admin or manager
Server actions enforce the management role and active organization before record or category creation.
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Sample activity
Fixed and read only
Illustrative totals and records are explicitly fictional and never substitute for customer evidence.
What FleetTrestle organizes
Keep the workflow connected to the full vehicle record.
Company expense historyKeep this information visible and attached to the right fleet record as the business operates.
Vehicle and general-fleet allocationKeep this information visible and attached to the right fleet record as the business operates.
Custom expense categoriesKeep this information visible and attached to the right fleet record as the business operates.
Optional service, issue, mileage, vendor, notes, and receipt contextKeep this information visible and attached to the right fleet record as the business operates.
Month-to-date, year-to-date, category, vehicle, and cost-per-mile viewsKeep this information visible and attached to the right fleet record as the business operates.